How to Create a Pet Policy for Your Rental Property That Works

As a landlord, deciding whether to allow pets in your rental property can be a challenging task. While pets can make a property more appealing to potential tenants, they also come with added responsibilities and risks. A well-crafted pet policy helps landlords strike a balance between accommodating pet owners and protecting the property from potential damage, ensuring that the landlord's interests are safeguarded while maintaining tenant satisfaction.

Creating a comprehensive pet policy requires careful consideration of various factors, including legal regulations, property type, potential risks, and the needs of tenants. In this article, we'll explore the key elements of a pet policy , why having one in place is essential, and how to implement and enforce a policy that works for both the landlord and tenants.

Why a Pet Policy is Important

A pet policy is not just a set of rules that tenants must follow; it serves as an important framework that ensures clear communication between landlords and tenants regarding pets. A well-written pet policy has several benefits:

• Protects the property: Pets, especially larger breeds, can cause wear and tear, damage carpets, or scratch furniture. A pet policy ensures that landlords have a framework in place to address these risks.
• Clarifies tenant expectations: Having a pet policy in place helps avoid misunderstandings between landlords and tenants. It sets clear boundaries regarding what types of pets are allowed and what behavior is expected.
• Attracts a wider pool of tenants: By allowing pets, you can attract pet owners who are actively searching for pet-friendly rentals. This increases the potential number of applicants for your property.
• Avoids legal issues: A clearly defined pet policy can help landlords avoid legal complications related to discrimination claims or issues with violating local pet laws.
• Ensures tenant satisfaction: Many tenants are pet owners who view their pets as family members. A pet-friendly policy can improve tenant retention, as tenants are more likely to stay in a rental property that allows their pets.

Step 1: Understand Local Laws and Regulations

Before creating a pet policy , it's essential to research local and state laws regarding pets in rental properties. Different jurisdictions have different rules about what landlords can and cannot impose on pet ownership. For instance, certain breeds may be banned in some areas, or there may be restrictions on the size or number of pets allowed.

Additionally, some states and localities have laws in place that protect tenants with disabilities who require service animals or emotional support animals (ESAs) . It is important for landlords to be aware of the Fair Housing Act (FHA) and other relevant legislation that governs the treatment of service animals and ESAs . Under the FHA, landlords are required to make reasonable accommodations for tenants with disabilities, which may include allowing a pet despite a no-pet policy, as long as the animal is a service animal.

Taking the time to familiarize yourself with these laws helps ensure your pet policy complies with legal requirements and minimizes the risk of legal disputes.

Key Considerations:

• Service animals and emotional support animals : These animals are not considered pets and must be accommodated even if the property has a no-pet policy. Landlords cannot charge pet deposits or additional fees for service animals.
• Breed restrictions: Certain breeds, particularly large or aggressive dogs, may be restricted by local ordinances or insurance providers. Ensure that your pet policy aligns with these regulations.
• Pet deposits and fees: In some areas, there may be limits on the amount landlords can charge for pet-related expenses . Understanding local regulations will ensure you don't overcharge tenants.
• Health and safety laws: Some cities may have laws regarding the safety and welfare of pets, including leash laws , noise regulations , or requirements for pet vaccinations.

By thoroughly understanding these rules, you'll be in a better position to create a fair and legally compliant pet policy.

Step 2: Decide on Pet Types, Sizes, and Breeds

A well-defined pet policy should specify the types of pets allowed, their sizes, and any breed restrictions. This helps landlords set expectations and prevents tenants from introducing animals that may not be suitable for the property.

Types of Pets

Some properties may allow only specific types of pets, while others may allow a wider range of animals. The most common pets allowed in rental properties are:

• Dogs and cats : These are the most common pets allowed in rental properties. Landlords typically set limits on the number of pets and breed types.
• Birds : Small birds such as parakeets and canaries may be allowed, but larger birds like parrots might be restricted due to the potential for noise or damage.
• Fish : Fish tanks are typically allowed in rental properties, but landlords should clarify size limits and maintenance expectations.
• Small mammals : Rabbits , guinea pigs , hamsters , and ferrets may be allowed, but tenants should be expected to maintain clean living environments for these pets.

Size and Breed Restrictions

Size and breed restrictions are often one of the most contentious aspects of a pet policy . While some landlords may restrict pets based on size, others may focus on breed restrictions , especially for dogs.

• Size restrictions: Landlords may place a weight limit on pets, such as a maximum weight of 25 or 50 pounds for dogs . This limit helps prevent damage to the property and ensures that pets can comfortably fit within the available space.
• Breed restrictions: Some landlords may choose to exclude specific dog breeds deemed higher risk, based on factors such as aggression or size. Common restricted breeds include pit bulls , Rottweilers , Doberman pinschers , and Akitas . These restrictions can help mitigate insurance concerns or potential safety risks.
• Mixed-breed dogs : Some landlords may be more flexible with mixed-breed dogs , while others may follow breed-specific guidelines or restrictions.

When setting size and breed restrictions , landlords should carefully consider their property's layout, the neighborhood, and any insurance requirements to ensure they are making informed decisions.

Step 3: Define Expectations for Pet Behavior

A pet policy should outline clear guidelines for pet behavior to prevent issues between tenants and neighbors. These behavioral expectations may include noise levels, cleanliness, and general conduct.

Noise and Disturbance

Noise complaints from pets, especially barking dogs , are one of the most common problems landlords encounter. To avoid complaints, landlords should:

• Establish quiet hours : Specify that pets should not disturb neighbors during certain hours, such as late at night or early in the morning.
• Set guidelines for pet behavior : Require that pets be trained to behave appropriately and not cause excessive noise.

Cleanliness and Hygiene

Tenants are responsible for ensuring that their pets do not damage the property or create unsanitary conditions. The pet policy should address issues such as:

• Pet waste management : Tenants should be responsible for cleaning up after their pets, both inside and outside the property. For example, requiring tenants to pick up dog waste immediately and dispose of it properly can help maintain cleanliness.
• Odor control : Pets, particularly cats and dogs , can produce odors that may linger in the property. The pet policy should include guidelines for cleaning and odor control to ensure that the property remains fresh and inviting.
• Damage prevention : Tenants should be held responsible for any damage caused by their pets, such as scratched floors or chewed furniture.

Training and Control

The policy should specify that pets must be well-behaved and under control at all times. This includes guidelines for pet training , leash use , and supervision of pets in communal areas. Landlords may also require that tenants provide proof of vaccinations and regular veterinary care for their pets.

Step 4: Set Pet Deposits, Fees, and Insurance Requirements

Many landlords choose to charge a pet deposit or fee to cover potential damage caused by pets. The pet deposit is typically refundable, provided there is no damage or excessive wear and tear caused by the pet.

Pet Deposit and Fees

• Pet deposit : A pet deposit is a one-time, refundable fee that landlords charge to cover potential damage caused by pets. The amount can vary based on the number and type of pets. Typically, it ranges from $200 to $500.
• Pet fee : A non-refundable pet fee is another option some landlords use. This fee is intended to cover the cost of additional cleaning and maintenance required due to the presence of pets.
• Monthly pet rent : In addition to pet deposits and fees, some landlords charge a monthly pet rent , which is an ongoing fee for allowing pets on the property. This can range from $25 to $75 per month, depending on the location and type of pet.

Pet Insurance

Some landlords may require tenants with pets to carry renters' insurance that covers pet-related damage or injuries. Pet liability insurance can provide additional protection for landlords in the event of an accident caused by the tenant's pet.

Step 5: Communicate the Pet Policy Clearly

Once you've created a pet policy , it's crucial to communicate it clearly to prospective tenants. Make sure the policy is included in the lease agreement and that tenants fully understand their responsibilities regarding their pets.

How to Communicate the Policy:

• Pet application form : Include a section in the rental application where tenants must disclose whether they have pets. This allows landlords to screen applicants before they move in.
• Lease agreement : Clearly outline the pet policy in the lease agreement , including any deposits, fees, restrictions, and expectations for pet behavior . Both parties should sign the agreement to acknowledge their understanding and acceptance.
• Verbal communication : During tenant interviews or showings, verbally explain the pet policy and answer any questions tenants may have about their responsibilities.

Step 6: Monitor and Enforce the Policy

Once tenants move in with pets, it's important to monitor the situation and ensure that the pet policy is being followed. Regular inspections, clear communication, and enforcing the policy when needed can help prevent issues from arising.

How to Monitor the Policy:

• Regular inspections : Schedule periodic property inspections to check for any damage caused by pets and ensure that pets are being properly cared for.
• Address complaints promptly : If neighbors or other tenants raise concerns about a pet, address the issue quickly to avoid escalating conflicts.
• Enforce consequences : If tenants violate the pet policy , such as failing to clean up after their pets or allowing pets to cause damage, enforce the consequences outlined in the lease agreement , such as fines, eviction, or charging additional fees.

Conclusion

Creating a pet policy that works for both landlords and tenants is crucial for maintaining a positive rental experience. By clearly defining pet types, size restrictions, behavior expectations, and financial responsibilities, landlords can effectively accommodate pet owners while protecting their properties. A well-designed pet policy can also attract high-quality tenants, promote tenant satisfaction, and minimize risks associated with pets.

Remember, communication and flexibility are key. A fair and transparent pet policy can help build trust between landlords and tenants, leading to long-term success for both parties.